10.3.3. Application and Approval for Study Abroad/Away

Students use the Petrels Abroad Portal/ViaTRM to explore program options, apply to study abroad, and submit study abroad related forms. Students benefit from viewing the Study Abroad 101 and Financing Study Abroad 101 tutorials available on Global Education’s YouTube channel, and/or attending an information session or study abroad outreach program. Students are responsible for reviewing the application instructions and completing the application by the published deadline. Students are encouraged to meet with a Global Education advisor to seek guidance before, during, and while abroad. Students must be in good academic standing and financial standing. In addition, the office of student rights and responsibilities is involved in making a determination if a student is considered eligible to study abroad. Upon being approved to study abroad, students must complete the forms available in the portal by the published deadlines. This includes obtaining any required signatures from faculty and staff involved in determining eligibility for earning credit abroad. The deadlines to submit a Study Abroad application:

  • September 15 for January term and spring semester programs.
  • March 1 for summer programs.
  • March 15 for fall programs

Students approved to study abroad will be notified within two weeks of the Oglethorpe study abroad application deadline. Students must complete several forms by the published deadlines. Global Education will enroll students approved for study abroad who are on track with completing pre-departure forms and steps in the FOR section associated with their program choice, enroll the student in a health insurance plan that covers comprehensive medical care and medical evacuation and repatriation while abroad (if they don’t show proof of adequate coverage), and provide guidance related to completing a home campus application and related steps to obtain any required visa or travel permission.

It is the responsibility of the students to complete the application and registration steps with the partner or study abroad provider and that prior to their departure from the host institution abroad they request an official transcript to be mailed to global education. Global education will review and coordinate with the registrar’s office to apply the transfer of credits. Host programs have separate policies, applications, and deadlines that students will also have to follow. Students should read host websites and applications carefully.