Throughout this Bulletin the following definitions are in force.
A person who attends or who has previously attended Oglethorpe University. Particular parts of this Bulletin may necessarily adopt their own definition of “student.” Those local definitions always take precedence over this more generic one.
18.104.22.168. Undergraduate (Student)
A student who has not yet earned a baccalaureate (bachelor’s) degree, or a student who is in the process of earning an additional baccalaureate degree.
1.4.2. Academic Credit
Oglethorpe awards academic credit based on semester hours.
Any reference in this Bulletin to “credit,” “academic credit” or “hours” is a reference to a corresponding number of semester hours of academic credit.
Oglethorpe schedules classes, develops academic calendars and awards academic credit in a manner consistent with the federal definition of the semester hour (the Carnegie definition).
At Oglethorpe University, one semester hour of credit is granted for 750 minutes of direct instruction and 1,500 minutes of student preparation as defined below, or the equivalent thereof.
The minimum required 750 minutes for direct instruction must come from these 16 categories.
- In-Person Class Meetings (traditional “seat time”)
- Group Work Consultation with Faculty/Staff
- Guest Speakers
- Individual Consultation with Faculty/Staff
- Internship with Faculty/Staff/On-Site Employees and Related Experiential Learning
- Laboratory, Field, or Studio Work with Faculty/Staff
- Library Research with Faculty/Staff
- Online Discussion Moderated by Faculty/Staff
- Outside of Classroom Tests
- Performance Practice with Faculty/Staff
- Screenings of Instructional Videos/Films
- Service Learning with Faculty/Staff/On-Site Employees and Related Experiential Learning
- SI Recitation Meeting by an OU-Paid SI Leader (Group)
- Tutoring by an OU-Paid Tutor (Individual)
- Virtual Class Meeting
- Writing Consultation with Faculty/Staff
The minimum required 1,500 minutes for student preparation must come from these 11 categories.
- Group Work: Peer Tutoring/Learning (Not Paid by OU)
- Group Work: Project/Graded Work
- Internship and Related Experiential Learning
- Laboratory, Field, or Studio Work
- Library Research
- Performance Practice
- Service Learning and Related Experiential Learning
For a small number of classes, the embedded independent type of learning requires a different ratio of direct instruction to student preparation than the 1-2 ratio from this definition. Through an approved proposal to the Provost’s Office, the 1-2 ratio may be modified for the following types of classes only: honors thesis/honors thesis revision, independent study/advanced independent study, internship, and study abroad/study away. For all such classes, the total engaged learning time for one credit hour must remain at the 2,250 minutes from this definition (750 minutes of direct instruction + 1,500 minutes of student preparation), but the actual minutes in these two categories will be redistributed using the approved ratio.
- Like many universities/professions, we take 50 minutes as a reasonable approximation for an hour.
- For our calculations, we use the 15-week semester framed in the Carnegie definition.
- This definition does not mandate the actual length of the OU semester.
- Direct Instruction: 50 minutes x 1 credit x 15 weeks = 750 minutes
- Student Preparation: 2 x 50 minutes x 1 credit x 15 weeks = 1,500 minutes (1-2 ratio)
- The minutes in this definition are calibrated to measure the amount of time a “typical” student is expected to take in order to complete the task at hand.
A coherent program of study. Courses described in this Bulletin carry with them academic credit. Courses are given a three-letter disciplinary prefix (HIS for History, for example) and a 3-digit numerical index which identifies a particular course within the indicated discipline (HIS 214, for instance). HIS 214 is referred to as a “200-level” course, whereas ART 408 is referred to as a “400-level” course, and so on.
22.214.171.124. Course Levels
- Below 100-level: Nominally remedial or developmental courses which do not satisfy degree requirements
- 100-level: Nominally freshman undergraduate courses
- 200-level: Nominally sophomore undergraduate courses
- 300-level: Nominally junior undergraduate courses
- 400-level: Nominally senior undergraduate courses
See Sec. 6.19.1. for the definitions of the terms “freshman,” sophomore”, “junior” and “senior.”
126.96.36.199. Lower Level (Course)
An undergraduate course, the numerical index of which begins with a “1” or “2.” Examples include ENG 101 and CHM 202. Also, the collection of several or all such courses, as in “courses at the lower level,” for example.
Lower level courses, often designed with first year students and sophomores in mind, may also be suitable for juniors or seniors with little or no background in a particular discipline. Although lower level courses sometimes serve as prerequisites for upper level courses, they are not always stepping-stones to more advanced study. Rather, they may be ends in themselves, providing breadth, enrichment, or general knowledge.
Lower level courses generally have one or more of the following characteristics:
- Breadth: students gain some understanding of the extent of a field or discipline; or students learn how one field fits into or relates to other fields.
- Foundation: students become acquainted with principles, terms, methods, and perspectives of a discipline or professional field, as a basis for more advanced or specialized study. Lower level courses are those that majors are expected to complete in their first two years of study in the subject.
Provide basic knowledge, skills and/or abilities: students develop essential skills, attitudes, and practices (e.g., basics of critical thinking, numeracy, communication, and problems solving) important in many different fields of higher education and perhaps in everyday life.
188.8.131.52. Upper Level (Course)
An undergraduate course, the numerical index of which begins with a “3” or “4.” Examples include ART 340 and ECO 421. Also, the collection of several or all such courses, as in “courses at the upper level,” for example.
Upper level courses generally have one or more of the following characteristics:
- Depth/Focus: students make in-depth study of a discipline’s theories and methods, developing an understanding of the applications and limitations of those theories.
- Specialization: students develop specific intellectual and professional abilities that will enable them to succeed or progress in a particular field or professional practice.
- Refinement: students build upon the “provide basics knowledge, skills and/or abilities” background noted above, applying these traits more discerningly or in more challenging contexts.
- Significant interdisciplinarity: The course requires two or more lower level courses from different disciplines to provide critical background. Students learn how to use content from several disciplines to understand complex systems and solve problems within those systems.
184.108.40.206. Numerals Assigned to Core Courses
Core classes are typically enumerated in a way different than described above. These classes (which are designated by the three-letter disciplinary label COR) are typically labeled so that a leading “1” (as in COR 102, for example) is a course meant to be taken by freshmen, while a leading “2,” “3” or “4” (as, for example, COR 202, COR 301 or COR 400) indicates the course should be taken by sophomores, juniors and seniors. In that way, the cohort model which is common to the Core program is made plain in the enumeration associated with the various courses. All Core classes, regardless of their enumeration, have the qualities of lower level courses in that they seek to provide breadth, foundation and/or basic knowledge, skills and/or abilities. See additional information in Sec. 7.1.1.
A timespan during which courses (and their final examinations) are scheduled. Oglethorpe has three semesters per year, one each in the fall, spring and summer. Fall and spring semesters are known as “regular” semesters, being of traditional length. The summer semester is shorter in duration, but class meeting times and their frequency are each increased proportionately so as to give approximately the same amount of contact time as in a regular semester for any given course.
Any timeframe beyond a semester in which courses are scheduled. For example, Oglethorpe’s fall and spring semesters each consist of three sessions: a traditional day session, an evening session 1 (of approximately half of the traditional session) and an evening session 2 (also of approximately half of the traditional session). Likewise, in the summer semester there are three sessions, a traditional day session 1 (of approximately five weeks), a traditional day session 2 (of approximately five weeks), and an evening session (of approximately eight weeks).
1.4.6. Academic Year
The time following the conclusion of a given summer semester up through the end of the ensuing summer semester. For example, the 2020-2021 academic year spans the time following conclusion of the 2020 summer semester through the end of the 2021 summer semester.
A person who, either solely or in conjunction with other instructors, is responsible for teaching a course. Instructors may be full-time faculty or adjuncts; they may be tenured, tenure track or non-tenure track faculty members. Instructors may have various academic ranks (such as lecturer, assistant professor, associate professor or full professor).
1.4.8. Instructor of Record
Every course offered for academic credit must have a single instructor of record. That instructor of record is responsible for the academic content of the course and is responsible for all matters related to assigning course grades. Additionally, the instructor of record must possess certain minimum qualifications, as established both by Oglethorpe University and by the University’s accrediting agency, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
1.4.9. Academic Program
The corpus of courses and possibly other requirements which, when completed successfully, will lead to a particular academic credential on a student’s transcript and sometimes also on the student’s diploma. Academic programs (and credentials) available through Oglethorpe University include various degrees, majors, minors, tracks, concentrations and certificates, all of which are described in this Bulletin. In addition, any broad-themed general education course of study required for all undergraduates or perhaps just all first-time freshmen (for example) is also an academic program. Finally, the term “academic program” may also refer to the totality of individual academic programs as listed above.
220.127.116.11. Traditional Undergraduate (TU) Program
Consists of the academic programs available to students who are admitted into the TU Program (see Sec. 4.1.1.)
18.104.22.168. Traditional Adult Degree Program (ADP)
Consists of the academic programs available to students who are admitted into the ADP (see Sec. 4.1.2.).
A major represents a degree-seeking student’s primary field of study. Students’ majors are sometimes related to an anticipated vocation, but that is not their primary purpose in a liberal arts curriculum. The knowledge, skills and abilities that will serve students best in their professional careers are optimally developed within the curriculum as a whole. The major is an intensive study of an intellectual discipline and a deepening of understanding of a way knowing. The academic enrichment attained through a major opens access to other disciplines as well as an appreciation of the complexity of other fields of study. Students should consider carefully how all of the courses they select will supplement and complement work done in the major. Today’s students will likely have many different careers but our goal at Oglethorpe is to teach transferable skills that will continue with students long after college.
A major is a structured plan of study requiring a minimum of 36 semester hours (including prerequisites for all required courses) and a maximum of 64 semester hours (including prerequisites for all required courses). Exceptions to these limits are permitted if approved by the academic program committee and the faculty at large, but only for compelling reasons. It must be feasible for students to complete degree requirements within 128 semester hours (for TU students) and within 120 semester hours (for ADP students). The major appears on the official transcript.
Every student earning a baccalaureate (bachelor’s) degree must have at least one major. It is possible for students to earn a second major; please see Sec. 6.19.5. However, in no case will a student be able to earn more than two majors at Oglethorpe. Modified from “Requirements for a Degree,” Rhodes College, accessed July 5, 2017, http://www.rhodes.edu/content/degree-requirements  Portions based on “UNC Charlotte Academic Policy: Definition of Undergraduate Majors, Minors, Concentrations, and Certificates,” University of North Carolina at Charlotte, accessed July 5, 2017, http://provost.uncc.edu/policies/definition-undergraduate-majors-minors
A minor represents an optional, secondary field of study for a degree-seeking student. No student may declare a major and a minor in the same field of study. Minors are not awarded except at time of degree conferral. That is, a minor is only awarded in conjunction with the awarding of a major/degree.
A minor is a structured plan of study requiring a minimum of 16 semester hours (including prerequisites for all required courses) and a maximum of 24 semester hours (including prerequisites for all required courses). Exceptions to these limits are permitted if approved by the academic program committee and the faculty at large, but only for compelling reasons. The minor appears on the official transcript. 
Please see Sec. 6.19.4. for information concerning the possibility that one or more of the same courses is required for both a major and a minor or that one or more of the same courses is required for two different minors. Ibid.
A track is a set of courses within a major or minor that satisfies a requirement of that program. A given track allows specialization after completion of substantial, foundational coursework. Therefore, a track may comprise no more than 50% of the credits required to complete a program and should be associated with at least one unique student learning objective.
A certificate is a structured set of thematically related courses designed to provide recognition that a student has completed coursework in an applied area of focus. The certificate appears on the official transcript for all students who have earned the certificate. Unlike a minor (which is awarded only simultaneously with a degree), a certificate is transcripted as soon as it is earned, and it may be earned even by non-degree-seeking students. Ibid.
A concentration is a structured set of thematically related courses of approximately the same scope as a minor but differing from a typical minor in that a concentration does not operate within a major but is an interdisciplinary pursuit. Like a minor (and unlike a certificate) a concentration is only awarded simultaneously with a degree.
1.4.15. Co-curricular Program
Formal and informal activities carried on outside-of-class which are intended to result in concurrent academic student learning. Unlike the academic program, successful participation in the co-curricular program does not directly result in the earning of academic credit. The co-curricular program is also distinct from the extra-curricular program, which has neither academic credit nor any necessary academic student learning.
A statement made on behalf of Oglethorpe University describing guiding principles governing local resolution or handling of various situations or circumstances.
22.214.171.124. Regulatory Policy (also called a “regulation” or “code” or “statement”)
A policy which limits or guides the behavior of individuals and groups.
126.96.36.199. Business Day
Policies sometimes have timeframes established in terms of a certain number of “business days.” A business day is a weekday (Monday through Friday) during which the University is open for business. A business day typically spans the hours from 9:00 AM until 5:00 PM. Note that there are a significant number of business days when no classes are held on campus; the entirety of Spring Break is but one example. Further, when classes are cancelled (due to inclement weather, for example) it may be that the University stays open for business. In that case, the day in question counts as a business day.
A method of implementing a policy. Most policies contain their attendant procedures already built-in.
Something necessary or demanded, either as a condition for the existence or occurrence of some consequence or result or for the avoidance of some consequence or result. For example, it is a graduation requirement that students must earn a particular minimum number of semester hours.
A requirement which must be satisfied before one enrolls in a course.
A requirement that must be satisfied concurrently and over time as a student is simultaneously completing the course which has the particular co-requisite in question.
A written objection to a policy, procedure, requirement or decision which contains a request (either implicit or explicit) that the objectionable item be set aside, reversed or attenuated.
An official, written agreement that modifies but does not suspend entirely one or more specific portions of a policy, procedure, requirement or decision for an individual or group when it can be conclusively demonstrated by the complainant(s) that:
- Implementation of or adherence to the policy, procedure, requirement or decision would result in undue hardship in light of extraordinary extenuating circumstances, or
- That the policy, procedure, requirement or decision was implemented or applied in a manner that was arbitrary (meaning it reflects a substantial deviation from accepted norms and/or from stated procedures found in this Bulletin or elsewhere), prejudicial (meaning it was based at least partly on ill-will and is at odds with the stated procedures found in this Bulletin or elsewhere), in violation of University regulations or state or federal law, or was subject to some error in fact.
Unless otherwise noted in the official agreement, any variance is a one-time modification that should not be presumed to continue in an ongoing fashion.
An official, written agreement that suspends one or more specific portions of a policy, procedure, requirement or decision for an individual or group when it can be conclusively demonstrated by the complainant(s) that:
- Implementation of or adherence to the policy, procedure, requirement or decision would result in undue hardship in light of extraordinary extenuating circumstances, or
- That the policy, procedure, requirement or decision was implemented or applied in a manner that was arbitrary, discriminatory, in violation of University regulations or state or federal law, or was subject to some error in fact (see Sec. 1.4.20. for definitions of ”arbitrary” and “prejudicial” in this context), and
- When all parties agree that the problem is so profound that it cannot be justly addressed by granting a variance.
Unless otherwise noted in the official agreement, any waiver is a one-time suspension that should not be presumed to continue in an ongoing fashion.
A written entreaty from an allegedly aggrieved student that a decision or outcome related to a complaint be reviewed (and amended or set aside) by a person or group having sufficient authority to accomplish said task.
1.4.23 Modality Definitions
The following definitions concern teaching remotely at Oglethorpe and the applications are discussed in Section 6.30. Note that direct instruction and student preparation are discussed in Section 1.4.2.
- Remote Course Section – A course section where 100% of direct instruction is via the internet. Students can expect no face-to-face meetings unless explicitly told otherwise. Also called online. This includes the ideas of distance learning.
- Hybrid Course Section – A course section where 50-99% of direct instruction is via the internet. Students can expect required face-to-face meeting time. It must include some in-person, face-to-face meetings throughout the semester but a substantial portion of the content is delivered remotely. This is similar to blended classes – although blended is technically a different approach from hybrid, they use the internet in similar proportion. Hybrid and remote course sections are collectively called remote for SACS accreditation purposes.
- In-Person Course Section – A course section where 0-49% of direct instruction may occur via the internet. This course may use web-based technology to facilitate what is essentially a face-to-face course. For example, a learning management system (LMS) or web pages may be used to post the syllabus and assignments. This is sometimes called Web Facilitated but we opt for the term in-person because it emphasizes that a large proportion of the course is face-to-face rather than that some technology is in use and it is what most Oglethorpe faculty are thinking of when they say, “in person course”. Also similar to on-ground or traditional modalities.
- Face-to-face Meeting – A meeting where the instructor and student(s) are in the same physical location at the same time. This may include traditional class meetings but also includes one-on-one or group meetings where the instructor is present. This is sometimes called in-person meetings.
- Synchronous Remote Learning – A remote meeting of the instructor with student(s) where all participants are (or should be) present at the same time. This is a typical but not required part of hybrid and remote courses.
- Asynchronous Remote Learning – A remote activity where students interact with the instructor on their own schedule e.g. with a LMS forum or with video posts. This is a typical but not required part of hybrid and remote courses.