14.3.11. Record of Process & Document Retention

An audio or video recording will be made of the hearing for the use of the Hearing Panel and the Appeals Committee. The University will retain all recordings, and all records relating to investigations, hearings, sanctions, remedies, appeals, informal resolutions, and all training materials for a period of seven years. In cases where the sanction is expulsion or suspension, the hearing decision letter and appeal decision letter, if applicable, will be kept in the Respondent’s permanent file.

Parties are prohibited from making their own copies or recordings of meetings, hearings, or any documents not submitted by themselves. This includes, but is not limited to, audio, video, and photographic means of duplication.