Withdrawal from the University is defined as removal of a student’s active status in all courses (meaning a course for which the final grade has not yet been assigned) comprising the student’s academic schedule during the semester in question. Students who have determined that they need to completely leave the University begin the process with the office of campus life. Upon understanding the student’s particular situation, campus life officials may be able to provide assistance or referrals that make it possible for the student to remain at Oglethorpe. However, if the student still wishes to withdraw from the University, he/she should complete an official withdrawal form. Residential students are expected to move out of housing within 48 hours of withdrawing from the University. Students should be mindful of the financial and financial aid implications of withdrawing from the University that are detailed in Sec. 5.16.
In cases where the student is unable to withdraw him/herself due to medical emergency or other exigency, an authorized representative (parent, guardian, or spouse) may complete the process on the student’s behalf. The authorized representative assumes all liability associated with the withdrawal.
In cases where the student fails to withdraw from the University due to circumstances beyond her/his control, but later is able to return to functioning normally, he/she may be eligible, after the fact, for hardship withdrawal (see Sec. 6.23.).
The transcript of students who complete the process of withdrawing from the University will show the following:
- Considering all sessions within the semester in which the withdrawal occurs, if the date of withdrawal from the University is prior to the close of business on the drop/ add deadline for one or more courses in which the student is enrolled, then no such course will be listed on the student’s transcript.
- Considering all sessions within the semester in which the withdrawal occurs, if the date of withdrawal from the University is during the withdrawal period (see Sec. 6.16.3.) for one or more courses in which the student is enrolled, then the student will received the grade of “W” (withdrew) in all such courses.
- For all courses not covered by the above rules, instructors will assign a grade of either “W” or a “WF” (withdrew failing), depending on whether the student was passing the class or not at the time of the withdrawal. It should be noted that while the grade of “W” has no impact on a student’s grade-point average, the grade of “WF” impacts the student’s grade-point average in the same way as would the grade of “F” (failure). No credit is awarded for either the grade of “W” or “WF.”
Students may not withdraw from the University following the date of their last scheduled regular class meeting (when considering all courses scheduled into all sessions within a given semester).
Students may not withdraw from the University if there is a pending conduct hearing or investigation.
A student who withdraws from the University is not permitted to return to Oglethorpe any more that semester. The student may return to the University the following semester unless more time away is required (as in cases of withdrawal for medical, psychological or similar problems). The student must re-apply to the University in order to return; please see the policy on readmission in Sec. 6.24.5.